Tips For Managing Rental Property Maintenance

Tips For Managing Rental Property Maintenance
August 17, 2020 hcfjack

One of the key reasons most landlords run into difficulties is because they are passive rather than constructive. Too often they appear to ignore any of their rental problems for months, or even years. So when things start to intensify their state of fear is set in. The property all of a sudden requires a new water heater, the pipes are all clogged, the boiler needs fixing, and so on. The list can be pretty long. The only way to escape a pit like this is to maintain periodically.

Would you want to spot problems early on in your rental property? If so, then routine property inspection are required. Regular checks will help make sure your asset is in good shape and secure.

Here are 8 tips suggested by our professionals to help you handle the management of rental properties more effectively:


1. Defines roles

Create a comprehensive lease with straightforward obligations of the lessor/lessee. The rental contract is one of the greatest security tools you have while handling demands for maintenance of tenant property. This can prevent you from making repairs obviously induced by neglect on the part of the contractor.

A successful maintenance plan for properties begins with a signed lease. Make sure you explain the obligations that you and the tenant / s have following the move in. In general, tenants have to take care of routine repairs such as clearing garbage, changing light bulbs and slight maintenance problems.

Hold contact lines still available. Not all demands for land repairs are easy to accommodate. You may need to collect quotes, look for a specialist, wait for outside repair needs and other factors when the weather is right. Overall, please make sure to keep in touch with your tenant so there’s no risk of creating confusion or irritation. When you are interactive and open with your tenants, they will be willing to be truthful in exchange with you and keep you aware of any problems that might arise. If you can communicate effectively with them, you can prevent conflicts and misunderstandings.

2. Create a management timetable

When formulating a plan for preventive maintenance, you’ll find it easy to identify the minor problems before they become expensive problems. Include a lease agreement allowing tenants to contact you in a timely fashion if they have any maintenance problems or pay a fine.

Please remember that all devices have a lifetime. Knowing how long they ‘re going to last will help you plan ahead and prevent major problems. When you know the washing machine is nearing the end of its life, then it’s smart to start looking ahead and purchase a new one when you find a great deal. In doing so you save a great deal of money and stop needing to purchase one as a matter of urgency.

3. Setting up a maintenance fund

Below are a variety of ways to help any landlord determine the maintenance price on a rental home. Several forms of formulations are discussed below. Yet you would end up spending about the same sum of money on operating costs in most situations.

A good landlord is ready for just about any emergency. Have a reserve fund readily available to help solve any issues quickly. By setting up a slush fund for rental property maintenance, you’ll be prepared for unexpected requests for rental property maintenance to begin pouring in. Particularly relevant if some of your rental properties have outdated appliances or structural problems that you are closely monitoring.

4. Record the property condition

You will chart the state of the place before new tenants move in. Take videos or photographs, and make a list of the damaged items. You can prevent conflicts by getting pictures of what it looks like, and it also demonstrates that you have no intention of withdrawing security deposit from the tenants.

Do your own due diligence on routine maintenance. Through performing preventive maintenance and doing each property’s at least annual walk-throughs, you can nip loads of maintenance problems in the bud before they get bigger and more pricier. When switching tenants, always ensure that end of tenancy cleaning is performed. Make sure the tenants have a clear picture of the condition you expect your property to be in after tenant moves in.

Whether you’re managing multiple rental properties or just one, using the same flooring, paint, hardware, and appliances in all of them is very convenient. It will save you time and energy, and will in any case prevent misunderstanding. When one of the tenants wants a paint bucket to fasten a wall, you’ll know precisely what colour they need.

5. Store all receipts and records

Hold documentation of each and every repair. We know this sounds boring but when tax season rolls around, you’ll be grateful! The company will pay off much of the costs incurred in preserving the rental property. Even if you can record those costs, you can only reap tax breaks or credits. Owning rental property is a company in its own right, and certain maintenance repairs and improvements that fall into the company expenses category and can be tax-deductible. Hold all of the records and receipts, and note down the repair date. Working with an experienced tax advisor, who can make sure you are consistent with local laws, is a smart idea.

7. Consider the estate appealing to prospective tenants

Take a minute and consider if you would like to stay in that space or not before you invite new tenants to your house. All new tenants deserve to be living in a newly painted and deeply cleaned house before moving in. You have the obligation of giving them a property ready to move in.

Tell the guests if they think the property needs enhancements and improvements. If their proposals are reasonable, they should be taken into account, and enforced at some stage. If the property contains carpets, you should have them sanitised and cleaned professionally. If there were also pets, you might want the carpets removed and replaced depending on their circumstance.

8. Making the most of automation

Forgotten easily, your tenants may overlook to replace batteries for the smoke alarm. It’s a smart idea to spend on batteries that last longer, and have tamper-resistant fixtures that automatically turn on. Consider setting up front yard and backyard motion lights or solar lamps, lockable and programmable thermostats, and automatic bathroom ventilation.


Basically, daily management of your rental property always depends on the relationship you have with your tenants and on their cooperation. Therefore it is important to maintain a good landlord-tenant partnership. Keeping a well-maintained property can help draw the right occupant to you and increase the value of your house. So, keep up to date with your maintenance checklist for rental properties.